Document distribution software allows you to distribute controlled documents, forms and other data types to vendors, customers, employees and other stakeholders by automating the process. It also eliminates physical paperwork that requires manual handling, and permits users to track the status of their comments and changes through centrally stored information. This eliminates the need to duplicate effort, lose information or inconsistencies. Document management software, like ImageSite and EngineBox, is able to receive paper-based documents digital files, as well as other inputs from multiple devices and applications. The software can be scalable to meet the needs of organizations that are growing and can include workflow automation, data capture and electronic signature tools.
The software lets you create a single source of truth for your documents, and offers version control. You can search for the most current version of a file within the document management software, even if you have multiple versions in your programs or folders. This will save your company a lot of time and money.
This is especially important for projects that are in the construction and engineering industry, where lots of documents for projects are changed over the course of their lifespan. It is essential for project participants to be able to quickly access the most current versions of these essential documents. It’s a waste of team members’ time searching through numerous folders, email boxes, and devices in order to find the most current version of the document.
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