When they are performing their fiduciary responsibilities board members have access to sensitive information which must remain private. Board members must be able to discuss sensitive information without fear it could be leaked.
Boards can put in place a variety of security measures to reduce the risk of leaks. These include restricting access, preventing document sharing as well as encryption and backing them up. They can also make use of an online secure board management solution that has granular controls for documents to block unauthorized printing screens, downloading or downloads as well as a detailed audit trail of the user’s activities right down to page-level information.
A well-written confidentiality policy can also assist to safeguard confidentiality for board members as it clearly informs directors of their obligations and creates a mindset that views leaking as dishonourable and unethical behavior. The chairman or lead director could distribute the policy to directors who are considering it before they are nominated and to directors who are currently in office before their term begins to give them an opportunity to ask questions and sign the agreement if they choose.
A secure board portal is the most effective option to secure sensitive data. It allows users to only access documents on devices they own and only use for this purpose. Govenda’s secure board portal provides enterprise-grade security, granular document control and tamper-proofed watermarks. It also blocks printing to files, blocks the permission to download and records usage.
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