Despite all the best intentions, the majority of companies are plagued by inefficient workflows. Employees spend a lot of time searching for documents switching between tools and tracking down status updates. This means that 60% of the time is devoted to work-related tasks, leaving 40% available for strategy and skilled work. To make more time for strategic initiatives, it is important to organize the work of your business. This article will offer strategies and tips to assist you in organizing your own tasks, projects, and team system.
Efficient File Organization
Organizing files within their appropriate spaces is a simple, but effective way to cut time and increase productivity. Teams spend less time looking for files when they have a place to put them with a description and the space to keep them. This facilitates collaboration and minimizes the need for unnecessary debriefings.
Project-Level Work Organization
The creation and use of templates for each project will reduce confusion for both new and experienced project managers. Templates democratize knowledge and facilitate uniform processes that can be easily updated with lessons learned. When every project is arranged in a tool that includes progress dashboards, stakeholders can get insights at-a-glance and you can eliminate lengthy meetings to discuss status.
When you know where all your work is, what you’ll need to do next, and when it’s due, you’ll eliminate the mental burden of keeping the entire process in your head. This makes room for productive and creative work and avoids burnout.